There are some vacancies coming up for the 2019-2021 PTO Executive Board for the offices of President, Co-Vice President, Treasurer and Co-Secretary. Please contact the PTO by clicking if interested in serving on the Board or consider passing this information on to those who might be interested. There is no experience necessary - just a willingness to help our students. Thank you.
DESCRIPTION OF OFFICER DUTIES & TIME COMMITMENTS:
I. President: (hours vary from 2 - 10 hours per week depending on time of year):
The President(s) shall supervise all the business and affairs of the organization and shall:
a. preside at all meetings of the organization and the Executive Board;
b. be a member(s), ex-officio, of all committees, including the Nominating Committee, only in cases when there is a President whose term will expire at the end of the school year (i.e. the outgoing President or Co-President);
c. appoint special committees;
d. communicate with the Principal(s) and general membership, monthly;
e. coordinate the work of the officers and committees so that the organization’s objectives may be accomplished;
f. attend Executive Board meetings and regular meetings of the organization, and
g. perform other duties that may be assigned by the Executive Board or necessary for the organization.
II. Vice President (2-10 hours per month):
The Vice President(s) shall aid the President and shall:
a. in the absence of the President(s), or in the event of their inability or refusal to act, the Vice-President(s) shall perform the duties of the office of the President, and
when so acting, shall have all the powers of and be subject to all of the restrictions upon the President(s);
b. serve as a member of the Budget Committee;
c. oversee all fundraising activities, advise the Executive Board of the schedule for fundraising committee meetings, and provide support and assistance to such fundraising committees;
d. oversee all events related to the engagement of parents and enrichment of students;
e. develop the organization communication and publicity strategy and oversee any organization communications to Pleasantdale parents and staff;
f. attend Executive Board meetings and regular meetings of the organization; and
g. perform other duties that may be assigned by the President(s), by the Executive Board, or by the Organization.
III. Secretary (2-5 hours per month)
The Secretary shall:
a. record and distribute the minutes of the general meetings of the organization;
b. be custodian of all records of the organization, including minutes and current bylaws;
c. attend Executive Board meetings and regular meetings of the organization; and
d. perform other duties that may be assigned by the President(s), by the Members, or by the Executive Board, and
e. correspond on behalf of the organization, in each case with respect to such matters and in such manner as the President(s) or Executive Board shall determine to be necessary or appropriate;
IV. Treasurer (2 - 4 hours per week)
The Treasurer as Chief Financial Officer shall ensure continuity of the function and shall
a. receive all monies of the organization which shall be placed in a depository approved by the Executive Board;
b. pay out funds in accordance with the approved budget as authorized by the organization; Checks shall be signed by two persons. Checks shall be signed by the treasurer and one other duly elected and authorized officer.
c. keep an accurate record of receipts and expenditures;
d. present a written financial statement at every meeting of the PTO and at other times as requested by the Executive Board;
e. prepare an annual budget for the PTO, which shall be approved by the members at the annual meeting; budget shall be posted for 21 days before voting at the annual meeting;
f. prepare annual reports as legally required, including the Federal Form 990;
g. ensure the organization is in compliance with any legally-mandated requirements needed to maintain the organization’s not-for-profit status
h. direct budget or audit process as assigned; and
i. perform other duties that may be assigned by the President(s), by the Executive Board, or by the organization.